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Board of Directors
The Westgate Cabana Club is managed by a group of dedicated volunteers. There are eight Board positions (see below) which are elected by members each September for the subsequent pool season. Elected Board members serve a term of one year and may serve up to three consecutive years. The Board may appoint Committee members as needed to support management of the Club. The primary responsibilities of the Board are:
- Safety of Pool Patrons
- Ensure Club is Adhering to Bylaws, San Jose Conditional Use Permit, and other Government Regulations
- Approve Operating Budget and Monitor Spending
- Approve Product Prices
- Approve Operating Calendar
- Approve Significant Changes to Club Operations
- Approve Scholarship and Donation Requests
- Ensuring that there is adequate insurance coverage for Club (officers, liability, swim lessons)
- Meet as Needed to Discuss Business and Collaborate (typically once a month)
If you are interested in joining the Board or becoming a Committee member, then please contact us.
About Us
PResident - Kurt Schumacher
PResident - Kurt Schumacher
PResident - Kurt Schumacher
- Provide leadership to organization
- Establish agenda and lead monthly Board meeting
- Establish accountability systems
- Promote the Club
Secretary - Diana Roucoux
PResident - Kurt Schumacher
PResident - Kurt Schumacher
- Approve all external communications (website, flyers, emails)
- Publish newsletters and emails
- Publish agenda for Board meeting
- Record Board decisions
- Record and track Board actions
- Ensure sufficient documentation for critical business processes
- Manage voicemails
- Administer annual Board nominations and elections process
Membership - Keith Szolusha
PResident - Kurt Schumacher
Membership - Keith Szolusha
- Overall Member experience
- Respond to emails and voicemails
- Process online membership applications
- Promote membership
- Oversight (as needed) to pool parties and gatewatch
The Board will appoint a Pool Parties Coordinator and Gatewatch Coordinator to report to the Membership Director
Treasurer - Janet Duran
Facilities Director - Sean Winther
Membership - Keith Szolusha
- Process Online Forms (payment)
- Maintain Financial Records in QBO
- Pay Bills
- Pick-up Cash/Checks from Club and Deposit into Bank Account
- File Annual Tax Return
- Establish Budget
- Establish Spending Policies and Controls
- Publish Financial Reports
- Hire, train and mentor college intern
Aquatics Director
Facilities Director - Sean Winther
Facilities Director - Sean Winther
- Overall aquatics program
- Lifeguards
- Swim Lessons
- Party Guards
- Lifeguards
- Recommend and obtain board approval for any changes to the lessons programs (fee, schedule, etc)
- Provide guidance to aquatics manager
- Approve hiring of aquatics staff
- Approve aquatics staff pay rates
- Compliance to employment and labor laws
- Assist Aquatics Manager with hiring
- Overall aquatics program
- Lifeguards
- Swim Lessons
- Party Guards
- Lifeguards
- Recommend and obtain board approval for any changes to the lessons programs (fee, schedule, etc)
- Provide guidance to aquatics manager
- Approve hiring of aquatics staff
- Approve aquatics staff pay rates
- Compliance to employment and labor laws
- Assist Aquatics Manager with hiring process
- Attend aquatics staff meetings
- Audit payroll
- Lessons marketing
Facilities Director - Sean Winther
Facilities Director - Sean Winther
Facilities Director - Sean Winther
- Responsible for Buildings and Grounds Maintenance
- Define Facility Cleaning Responsibilities
- Coordinate Facility Related Repairs
- Manage Garbage Pickup Service
- Establish and Enforce Pool Opening and Closing Procedures
- Manage Facilities Keys
- Ensure Supplies are Stocked
Pool Maintenance Director - Randy Parker
Pool Maintenance Director - Randy Parker
Pool Maintenance Director - Randy Parker
- Pool and pool equipment maintenance
- Ensure club adheres to county regulations
- Define pool maintenance performed by lifeguard
Swim Team Liaison - Claudia Smith
Pool Maintenance Director - Randy Parker
Pool Maintenance Director - Randy Parker
- Swim Team Liaison with Board
- Responsible for Swim Team Customer Experience
- Obtain/Renew Swim Team Liability Insurance
- Present Swim Team Contract to Board for Approval
- Coordinate Swim Team Parent Volunteer Duties
- Obtain High School Pool Rentals for Swim Meets
- Maintain Team Equipment: Backstroke Flags, kickboards, pull buoys, etc.
- Approve
- Swim Team Liaison with Board
- Responsible for Swim Team Customer Experience
- Obtain/Renew Swim Team Liability Insurance
- Present Swim Team Contract to Board for Approval
- Coordinate Swim Team Parent Volunteer Duties
- Obtain High School Pool Rentals for Swim Meets
- Maintain Team Equipment: Backstroke Flags, kickboards, pull buoys, etc.
- Approve Hiring of Coaching Staff
- Establish Pay Rates for Coaching Staff
- Responsible for Coaching Performance
- Notify Neighbors in Advance of Events
Gatewatch Coordinator - Aamir Waheed
Pool Maintenance Director - Randy Parker
Gatewatch Coordinator - Aamir Waheed
Reports to Membership Director
- Create and maintain online gatewatch signup form
- Process gatewatch deposit refund requests
- Create and maintain documentation at gatewatch desk
- Create and maintain Digital IDs
Webmaster - Frank Ho
Pool Party Coordinator - Angelica Apel
Gatewatch Coordinator - Aamir Waheed
Reports to: Communications Secretary
- Administer website
- Administer Wi-Fi account
- Maintain online calendar
- Create and maintain online forms and reports
- Administer e-mail accounts
- Administer social media (Facebook, Instagram, Twitter, and Yelp)
- Provide training (as needed) on various software solutions used by Club
Pool Party Coordinator - Angelica Apel
Pool Party Coordinator - Angelica Apel
Pool Party Coordinator - Angelica Apel
Reports to Membership Director
- Overall pool party customer experience
- Process online pool party requests
- Establish rental contracts with organizations
Facilities - Delia Gee
Pool Party Coordinator - Angelica Apel
Pool Party Coordinator - Angelica Apel
- Responsible for Buildings and Grounds Maintenance
- Define Facility Cleaning Responsibilities
- Coordinate Facility Related Repairs
- Manage Garbage Pickup Service
- Establish and Enforce Pool Opening and Closing Procedures
- Manage Facilities Keys
- Ensure Supplies are Stocked
Pool Maintenace Committee - Randy Smith
Pool Maintenace Committee - Randy Smith
Pool Maintenace Committee - Randy Smith
Pool Maintenance Committee works under the the direction of the Pool Maintenance Director
- Ensures pool and pool equipment is cleaned and maintained
- Coordinates for repairs when needed.
- Available to coordinate emergency repairs
Pool Maintenace Committee - Gena Parker
Pool Maintenace Committee - Randy Smith
Pool Maintenace Committee - Randy Smith
Pool Maintenance Committee works under the the direction of the Pool Maintenance Director
- Ensures pool and pool equipment is cleaned and maintained
- Coordinates for repairs when needed.
- Available to coordinate emergency repairs
Fundraising Coordinator - Amber Menasco
Pool Maintenace Committee - Randy Smith
Fundraising Coordinator - Amber Menasco
- Actively researching fundraising opportunities to support infrastructure improvements around the Club
- Current fundraising focus is on ADA upgrades to enhance access for patrons with disabilities