About Us

• Provide leadership to organization
• Establish agenda and lead monthly Board meeting
• Establish accountability systems
• Promote the Club

• Approve all external communications (website, flyers, emails)
• Publish newsletters and emails
• Publish agenda for Board meeting
• Record Board decisions 
• Record and track Board actions
• Ensure sufficient documentation for critical business processes
• Manage voicemails
• Administer annual Board nominations and elections process​

• Overall Member experience
• Respond to emails and voicemails
• Process online membership applications
• Promote membership
• Process requests for financial aid
  

• Process Online Forms (payment)
• Maintain Financial Records in QBO
• Pay Bills
• Pick-up Cash/Checks from Club and Deposit into Bank Account​ 
• File Annual Tax Return
• Establish Budget
• Establish Spending Policies and Controls
• Publish Financial Reports
• ​Hire, train and mentor college intern

• Responsible for overall aquatics program: lifeguards and swim lessons
• Hire Aquatics Manager, Aquatics Leads and Lessons Coordinators
• Provide guidance to Aquatics Manager and Lessons Coordinator(s)
• Ensure the club is compliant with all employment and labor laws
• Audit payroll

• Responsible for Buildings and Grounds Maintenance
• Define Facility Cleaning Responsibilities
• Coordinate Facility Related Repairs
• Manage Garbage Pickup Service 
• Establish and Enforce Pool Opening and Closing Procedures
• Manage Facilities Keys
• Ensure Supplies are Stocked​

• Maintain pool and pool equipment
• Ensure club adheres to county regulations
• Define pool maintenance performed by lifeguard

• Swim Team Liaison with Board
• Responsible for Swim Team Customer Experience
• Present Swim Team Contract to Board for Approval
• Coordinate Swim Team Parent Volunteer Duties
• Obtain High School Pool Rentals for Swim Meets​ 
• Maintain Team Equipment
• Approve Hiring of Coaching Staff
• Establish Pay Rates for Coaching Staff
• Manage Coaches

Reports to Aquatics Director

• Process pool party reservation requests
• Coordinate with Aquatics Manager for lifeguard support 
• Respond to emails and voicemails
• Promote parties

Reports to Communications Director  

• Maintain online gatewatch signup calendar
• Create and maintain Digital ID for primary member and spouse
• Create and maintain gatewatch instructions at the desk
• Process refunds for gatewatch deposit

Reports to Communications Director  

• Administer website
• Administer Wi-Fi account
• Maintain online calendar
• Create and maintain online forms and reports 
• Administer e-mail accounts
• Administer social media (Facebook, Instagram, Twitter, and Yelp)
• Provide training (as needed) on various software solutions used by Club

Reports to Facilities Director

Reports to Facilities Director

• Provides support to Facilities and Pool Operations Directors 

Reports to Communications Director

• Respond to emails and voicemails
• Process lap swim pass applications
• Manage lap swim reservation calendar
• Promote lap swim program